University of New Mexico
Location
Albuquerque, New Mexico
Salary
$18 - $23 / HOUR
The Administrative Assistant will oversee diverse operational activities for the morphology department, including managing case files and coordinating with faculty pathologists. They are responsible for maintaining data management systems, preparing reports, and facilitating administrative workflows to support medical education and investigative functions.
Candidates must possess a high school diploma or GED and at least 5 years of directly related experience. Proficiency in data-driven tracking systems and strong organizational skills are essential for this role.
Admin Assistant 3 Requisition ID req36383 Working Title Admin Assistant 3 - Autopsy Position Grade 08
The Office of the Medical Investigator (OMI), a nationally accredited program within The University of New Mexico School of Medicine Department of Pathology, is seeking a highly organized and experienced Administrative Assistant 3 to support complex operational, educational, and programmatic functions.
OMI investigates deaths across New Mexico that are sudden, violent, untimely, or unexpected and serves families, communities, and legal partners with professionalism and compassion. This position plays a critical role in supporting departmental operations, coordinating projects, and maintaining structured workflows that support both administrative and medical education–related initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates strong independent judgement, and brings advanced experience with Smartsheet’s and data-driven tracking systems.
https://hsc.unm.edu/omi/services/.
OMI is a 24/7 facility. Applicants may work weekends/holidays.
Oversees and/or performs a range of diverse administrative activities for the morphology department. Serves as a central point of liaison with faculty pathologists and medical trainees in the resolution of a variety of day-to-day matters concerning the morphology department. Assists in entering outside testing requisitions into case management system and associated paperwork required to maintain chain-of-custody. Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives. Researches information, compiles statistics, gathers data and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources. Monitors, reconciles, and assists with uploading reports into the case management system. Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. Provides administrative assistance with staff searches, as appropriate, to include logging employment applications and coordinating interview logistics. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required. Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required. Performs miscellaneous job-related duties as assigned. See the Position Description for additional information.
If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Ability to communicate effectively and professionally both orally and in writing Experience supporting medical education, academic programs, or healthcare operations. Knowledge of University or academic medical center environments. Experience creating dashboards, automated workflows, and reporting tools. Strong written communication skills and ability to support leadership-level initiatives. Experience in handling evidence and highly confidential information. Experience working in the death industry. Knowledge of anatomy, physiology, and/or kinesiology. Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Office of the Medical Investigator (389A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.09 - $23.27 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 4/21/2026 Eligible for Remote Work Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please provide a cover letter. resume, three professional references, and transcripts from your highest level of education completed. Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
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