The Admissions Coordinator manages the full admissions process, including inquiries, screenings, and financial arrangements while maintaining accurate medical records. They also act as the primary point of contact for residents and families while ensuring compliance with federal, state, and HIPAA regulations.
Requirements summary
Candidates must have a Bachelor’s degree in Healthcare Administration with at least one year of experience, or five plus years of relevant experience. Proficiency in Electronic Medical Records, knowledge of CMS guidelines, and strong interpersonal skills are required.
bachelor degreeMultitaskingOrganizational skillsCommunication skillsInterpersonal skillsElectronic Medical RecordsPoint Click CareMedicareMedicaidHIPAA complianceInsurance verificationManaged careMedical records managementResident advocacyMedical billingAdmissions coordinationCMS guidelines
Job description
Admissions Coordinator/Medical Records Coordinator
Hours: Full Time 30 hours a week (3 x 10hr days)
Shift
Thursday,
Friday and
Saturdays - 7:00
AM to 5:30 PM
Location: Avamere Rehabilitation of Hillsboro, 650 SE Oak Street, Hillsboro, Oregon 97123
At Avamere, we believe in taking care of our employees. We offer a comprehensive benefits package that includes:
Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible.
401 (k) Plan: After 90 days of employment, with matching program.
Paid Time Off (PTO): Accrue up to 4 weeks PTO per year, 6 holidays and accrued sick leave.
EAP Canopy with unlimited telehealth mental health visits.
Continuing Education and Higher Education Reimbursement.
Generous employee referral bonus program.
Flexible Spending Accounts & CERA: Medical FSA, Dependent Care FSA and CERA (Commuter Expense Reimbursement Account).
Professional Development: Opportunities for growth and development within the company.
Voluntary Benefits: Life insurance, disability coverage, supplemental hospital, accident and critical illness coverage, Legal Services, Pet Insurance, discount programs and more.
Responsibilities
Establish and maintain relationships with hospitals, discharge planners, and other referral sources to generate a consistent stream of referrals.
Responsible for admissions process, including initial inquiries, screenings, documentation review, financial arrangements, and placement of new residents.
Act as the primary point of contact for residents and families, providing information, answering questions, and addressing concerns during the admissions process.
Benefits
Life Insurance
Paid Time Off
Health Insurance
Flexible Spending Accounts
Pet Insurance
Disability Coverage
401(k) Plan
Critical Illness Coverage
Legal Services
Employee Referral Bonus
Accident Coverage
Continuing Education Reimbursement
Supplemental Hospital Coverage
Higher Education Reimbursement
EAP Canopy
Commuter Expense Reimbursement Account
Ensure adherence to all applicable federal, state, and local regulations regarding admissions, billing, and resident care.
Ensure compliance with HIPAA regulations and maintain confidentiality of resident information.
Coordinate with insurance providers to verify coverage and obtain necessary authorizations.
Maintain accurate records, generate reports on admissions activity, and analyze trends to identify areas for improvement.
Understand and comply with insurance requirements, managed care programs, and other financial aspects of the admissions process.
Effectively communicate necessary resident information to charge nurses, director of nursing, therapy, and/or administrator.
Must be knowledgeable on federal and state laws regarding medical records.
Review and audit admissions, discharges, , and other pertinent records on nursing units.
Ensure that registries are properly maintained for admission and discharge of residents.
Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility to assure that medical records can be properly maintained and problem areas can be identified and corrected.
Qualifications:
Bachelor’s Degree in Healthcare Administration or closely related field with 1 or more years of experience; or 5+ years of experience in a similar position.
Able to deal tactfully with personnel, residents, visitors and the general public.
Maintain confidentiality of all resident care information in accordance with HIPAA guidelines.
Experience with resident admissions and/or marketing for a long-term care facility and or medical facility.
Must be familiar with Electronic Medical Records and prefer experience with Point Click Care (PCC).
Knowledge of CMS guidelines and Medicare, Medicaid and managed care coverage plans criteria.
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Proficiency in using healthcare and office software platforms.
Advocacy skills with a focus on resident-centered care.
Prior experience in resident advocacy, medical records, medical billing, and collections.
Must speak, read, and write English fluently
Avamere is an Equal Opportunity Employer and participates in E-Verify
