Job detail

Assistant - Administrative - West Hospital

IU Health

#Administrative Support #Scheduling #MS Office #Healthcare Administration #Calendar Management #Timekeeping #Invoice Processing #Matrix Organization #Medical Surgical Units

Quick overview

The role focuses on daily timekeeping and scheduling for up to three medical surgical nursing units. Additionally, it provides general administrative and technical support, including managing calendars and processing invoices.

Requirements summary

A high school diploma or GED is required, with 0-3 years of relevant administrative experience preferred. Basic proficiency in Microsoft Office is necessary, and an associate degree in healthcare sciences is a plus.

high schoolassociate degreeSchedulingTravel ArrangementsAdministrative SupportInvoice ProcessingMS ExcelMS WordCalendar ManagementMeeting CoordinationTimekeepingMS PowerPoint

Job description

Schedule

Full
Time
Day
Shift (8:00am – 4:30pm) Monday-Friday, no weekends, no holidays

Work Location: West Hospital (On-site)

Department Supported: Medical Surgical Units

Primary Responsibilities

Daily Timekeeping and Scheduling. Covering up to three nursing units. Unit scheduling and orientation scheduling. Assist with timekeeping audit.

Other responsibilities

Provides basic administrative and technical support for leaders and teams they support. Manages schedules/calendars, coordinates meetings, coordinates travel arrangements, processes invoices, and handles inquires as appropriate. Manages work with basic guidance and direction. Addresses basic administrative and technical issues when they arise.

Requirements

High School Diploma/GED required.
Requires 0-3+ years relevant experience; previous administrative experience preferred.
Experience with matrix organization and complex work environment a plus.
Requires basic proficiency in MS office (Word, PowerPoint, Excel).

Preferred

• Associates degree (healthcare sciences)

Benchmarks

3 months – Proficient in timekeeping
6 months – Proficient in scheduling
12 months – Proficient in orientation scheduling
Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.

Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. We’re looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.