Shriners Children's
Location
Boston, Massachusetts
Salary
$26 - $38 / HOUR
The Administrative Assistant supports research operations by coordinating office services, purchasing, payroll, and credentialing for scientific staff. They also manage research grant activities, including application planning, submission adjustments, and statistical summaries.
A high school diploma or GED is required, while an associate degree is preferred. Candidates must have at least 3 years of administrative or secretarial experience, with a preference for those with research and grant proposal experience.
We are seeking highly motivated candidates to join our Research Administrative Team at Shriners Children’s Boston. The successful candidate will partake in our research operations by supporting key administrative functions. Coordinates office services such as purchasing, payroll, records control, credentialing and other administrative activities for research departments. Coordinates and implements office services such as purchasing lab and office supplies, submitting payroll, and processing expense reimbursements. Works closely with finance management in monthly fiscal balances, material purchasing, payroll, record control, and other administrative activities for each grant or other organizational unit. Collects, verifies and processes credentialing applications for monthly appointing of new and renewing initial scientific staff; ensures files are presented in a complete and timely fashion to the Research and Grants Committee. Participates in and conducts orientation of new employees as needed, including pre- and post- coordination of new hires with HR. Also handles ID badge approval for MGH employees working in Shriners research spaces. Assists with research grant activities (research grants/fellowship grants/ industrial grants). Coordinates the planning of application activities, managing the submissions (reviewing the submitted grants and making adjustments and corrections) and summarizing final grant statistics (total investigator salaries, capital equipment, travel requests, SSF usages etc). Other duties as assigned
HS diploma/GED required Associates degree preferred. 3 years Administrative experience or Secretarial Experience with Associate's Degree required. Experience in research department preferred. Credentialing and grant proposal experience preferred. Strong organizational, time management, customer serviced skills preferred. Intermediate level of experience in Microsoft Office Suite preferred. Shriners Children’s is an EOE/Drug-Free, Smoke-Free Workplace.
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