HR Benefits Analyst (Full time, day shift)

Position Summary

• Responsible for accurate and timely administration of all benefits programs. Acts as a liaison between participants and vendors with regards to benefits issues. Provides guidance to employees regarding benefit policies and procedures. Resolves benefits escalations from employees and management; and provides guidance to members of the Human Resources department, management, and general employee population regarding benefit policies and procedures. Assists in fulfillment of regulatory requirements to ensure compliance. Key Responsibilities:
• Administers various benefit programs including, but not limited to: self-funded medical, prescription, dental, vision, flexible spending accounts, health savings accounts, COBRA disability, life insurance, AD&D, voluntary benefits, tuition benefits, retirement plans while maintaining an in-depth understating of all benefit programs and eligibility requirements.
• Serves as a benefits subject matter expert and communicates effectively with employees, all Human Resources functional areas, and leadership across RRH.
• Provides excellent customer service to all customers (employees, management, vendors) in answering benefit/policy questions and assisting with problem resolution. Follows through on all questions/problems until satisfactory completion is assured.
• Monitors benefit practices from a legal perspective to ensure compliance with various laws and regulations such as ACA, COBRA, DOL, ERISA, HIPAA, IRS, Section 125, etc. Notifies management of patterns that appear to violate such laws and regulations.
• Verifies eligibility and enforce regulatory requirements for all employees.
• Audits, researches and corrects employee benefit data between HRM, Payroll, and vendor databases to ensure accuracy and integrity to resolve issues.
• Implements benefit changes and retro benefit deductions (as approved by leadership) in conjunction with Payroll.
• Implements changes in HRM affecting employee's benefits and amends employee records as necessary.
• Coordinates payment of multimillion dollar contracts with payors (i.e., health and welfare vendors).
• Collects monthly premium payments from inactive employees; maintains accurate record of premiums owed and received.
• Prepares and presents the Benefits segment of New Employee Orientation.
• Maintains Benefits data files electronically (i.e., folders in the Benefits email Box/Network Drive folders).
• Assists in the Open Enrollment process including participating in client group meetings, answering employee questions, reviewing employee communications, and testing the online enrollment system.
• Effectively uses critical thinking skills and attention to detail to conduct a thorough analysis of market values, affordability, and internal operational factors to make benefit plan recommendations, often relying on inference as well as concrete resource materials.
• Conducts business analysis in partnership with the operation and other HR functional areas to understand business needs and maintain a competitive benefit offering.
• Participates in benefit surveys to collect competitive benefit information. Analyzes results and makes benefit recommendations to Manager, Benefits.
• Routinely develops and manages confidential and sensitive data, documentation and reports using appropriate discretion.
• Participates in workshops, seminars, roundtables and self-study to stay abreast of benefit developments and trends.
• Proficient in all HR and Benefit systems and displays an understanding of the general flow of system interfaces for processing purposes. Responsible for maintaining databases and makes recommendations for updates as needed.
• Reviews and recommends process improvements and ways to streamline processes.
• Participates in annual non-discrimination testing, Form 5500 filing and other legally required reporting under the direction of the Sr. Benefit Analyst and Manager, Benefits.
• May assist with the assigned tasks as directed by the Benefits Leadership related to acquisitions, re-organizations and other system initiatives.
• Performs other duties as assigned. Required Skills:
• Demonstrated analytical (critical thinking) skills are essential.
• Exceptional customer service, analytical and PC skills required.
• Proficiency with Microsoft Office products (Excel, Word, PowerPoint, Access) required.
• Excellent written communication and group presentation skills with all internal employees and external vendors.
• Attention to detail, sense of urgency, time management, follow up, and problem solving skills.
• Ability to maintain confidentiality and appropriate handling of sensitive information with tact and discretion required.
• Able to multi-task, meet deadlines, work on a team as well as independently.
• Thorough understanding of benefit regulations required, e.g., COBRA, HIPAA, ERISA, Health Care Reform, Section 125, and IRS rules on pertinent benefit programs required.

Minimum Qualifications

• Bachelor's degree in Human Resources, Business Administration or related field or equivalent combination of education and experience.
• 1- 3 years Human Resources, benefits administration or business related experience.
• Equivalent combination of education and experience will be considered. Required Licensure/Certification Skills:
• None Rochester Regional Health is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran EDUCATION: BA (Required) LICENSES / CERTIFICATIONS: PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations. PAY RANGE: $62,400.00 - $72,000.00 CITY: Rochester POSTAL CODE: 14617 The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts. Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law. Rochester Regional Health is an integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond. The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials. It’s vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.