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Job detail

Assistant-Administrative

IU Health

Employer page
#Administrative Support#Patient Care#Microsoft Office#Medical Assistant#Healthcare Administration#Calendar Management#Medical Documentation#Outpatient Care#Urology Clinic
#Clinic Workflow
Full TimeOn Site0-2 yrsPosted 1 day agoCloses Jun 18

Location

Indianapolis, Indiana

Quick overview

Provides essential administrative and clinic support within a fast-paced outpatient urology environment. Responsibilities include managing schedules, coordinating patient reminders, and assisting clinical staff with daily operations.

Requirements summary

Requires a High School Diploma or GED and 0-3+ years of relevant administrative experience. Proficiency in Microsoft Office and the ability to work in a complex, matrixed healthcare organization are essential.

high schoolTeamworkOrganizationPrioritizationReliabilityMicrosoft ExcelInvoice ProcessingMicrosoft WordMicrosoft PowerPointCalendar ManagementMeeting CoordinationMedical Office ExperiencePatient Care Support

Job description

Administrative Assistant – Urology Clinic Location

  • Simon
  • Cancer
  • Center
  • Schedule: Monday–Friday, 8:00 AM–4:30
  • PM
  • Work
  • Model: On-site (with potential to move to a hybrid schedule in the future)

This role provides essential administrative and clinic support in a fast‑paced outpatient urology environment. The individual will work closely with providers, nurses, and clinic staff to support daily operations and patient care.

What Success Looks Like • At 3 Months

  • Working independently with mentor support
  • Understanding clinic workflows and priorities
  • At 6
  • Months:
  • Fully independent in assigned responsibilities
  • Confidently managing daily administrative and clinic tasks
  • At 12
  • Months:
  • Independently handling responsibilities while expanding skills
  • Taking on new tasks
  • Identifying opportunities and making recommendations for process improvements
  • Key Responsibilities
  • Making pre-operative reminder calls for clinic cultures
  • Locating and managing clinic images and documentation
  • Providing administrative support to the Riley Urology Clinic
  • Assisting providers, nurses, and clinical team members as needed
  • Performing additional tasks as assigned to support clinic operations
  • Managing priorities effectively in a busy clinical setting
  • Skills & Qualifications for Success
  • Highly organized, reliable, and responsive
  • Strong team player who works well with clinical and administrative staff
  • Ability to identify issues and prioritize tasks based on urgency and importance
  • Medical Assistant (MA) experience or medical office experience is a plus
  • Comfort working in a fast‑paced, patient‑focused environment
  • Administrative Support Functions
  • Provides basic administrative and technical support to leaders and teams

Benefits

  • Leadership Development
  • Promotion Opportunities
  • Cross Training Development
  • Advanced Clinical Training

Apply now

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IU Health

IH

Hiring organization

IU Health

Indiana University Health is Indiana’s largest and most comprehensive system. A unique partnership with the Indiana University School of Medicine—one of the nation’s largest medical schools—gives patients access to groundbreaking research and innovative treatments, and it offers...

Explore employer profile
IndustryHospitals and Health Care
TypeNonprofit
Size10,001+ employees
HQIndianapolis, Indiana
  • Manages calendars, schedules, and meeting coordination
  • Coordinates travel arrangements when applicable
  • Processes invoices and handles routine inquiries
  • Addresses basic administrative and technical issues with general guidance
    • Required Qualifications
    • High School Diploma or GED required
    • 0–3+ years of relevant experience required; previous administrative experience preferred
    • Basic proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel
    • Ability to work effectively in a fast‑paced, complex, and matrixed organization
    • Strong organizational skills with the ability to manage multiple priorities
    • Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
    • IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
    • A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
    • With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
    • At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
    • Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.

    Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. We’re looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.

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