Behavioral Health Chart Review Specialist/Clinical Records Coordinator

Benefits: 401(k) matching Competitive salary Dental insurance Health insurance Paid time off Vision insurance

Responsibilities

• Review assigned patient charts in the EMR and internal portal for DBQ/patient visit preparation.
• Identify and extract the date of incident and related timeline details required for DBQs.
• Locate and compile chart evidence that supports DBQ sections (using internal documentation already available in the EMR/portal).
• Assemble electronic DBQ review packets (folders and/or standardized summaries) for the psychiatrist, ensuring information is organized and easy to verify.
• Flag missing, unclear, or inconsistent information for follow-up by the clinical team.
• Maintain consistent naming conventions, folder structure, and documentation workflow standards across patients.
• Track review status (for example, complete/in progress/missing items) to support DBQ deadlines.
• Maintain strict confidentiality and follow EMR/portal access and HIPAA/privacy/security procedures.

• Required qualifications
• Prior experience in chart review, medical records, intake support, or healthcare documentation support (preferred).
• Strong attention to detail and accuracy in extracting dates and locating entries.
• Ability to navigate an EMR and portal efficiently and follow structured workflows.
• Professional discretion and comfort handling sensitive mental health information.
• Reliable on-site attendance and time management to meet DBQ deadlines.