Pennant Group·Bullhead City, Arizona
Maintain medical records in accordance with federal and state guidelines to ensure a complete and accurate records program. Provide administrative support, including indexing, filing, and preparing records for audits or court trials.
00am - 5:00pm Friday, Saturday, Sunday, Monday
Must be Reliable, Strong Computer Skills, Previous Medical Office Experience required.
The primary purpose of your job position is to assure that medical records are maintained in accordance with federal and state guidelines, as well as in accordance with our established policies and procedures, to assure that a complete medical records program is maintained.
As Team Assistant, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.
Every effort has been made to identify the essential functions of this position. However it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
Assist in planning, developing, organizing, implementing, evaluating, and directing the medical records section in accordance with established policies and procedures. (Includes department policies and procedures, job descriptions, etc.).
Assist in establishing procedures to be followed in the collection, coding and indexing, and the filing/retrieving of medical records.
Assist the Administrative staff as required.
Advise the administrator on federal and state laws concerning medical records.
Review discharge and death records, as well as records on the nursing units.
Review department policies and procedures, at least annually, and participate in making recommended changes.
Collect, assemble, check, and file resident charts and personnel records as may be necessary.
Ensure that incomplete records/charts are returned to nursing service for correction.
Assist in developing procedures to ensure records are properly assembled, coded, signed, indexed, etc., before filing.
Ensure established policies and procedures for the medical records section are followed by all personnel.
Assist in establishing procedures to ensure that charts/records are not taken from the section except as authorized. Periodically check such records to assure this policy is being followed.
Assist in maintaining a record of authorized information taken from charts/records (i.e., type information, name of recipient, date, department, etc.).
Abstract information from records as authorized/required for insurance companies, Medicare, etc.
Assist in indexing medical records as necessary.
Ensure that registries are properly maintained for admission and discharge of patient.
Prepare medical records for court trials as required.
Assume the authority, responsibility, and accountability of the medical records.
Assist in the development and implementation of our written medical records policies and procedures.
Devote such time, energy, and skill necessary to maintain accurate medical records.
Provide written, dated, and signed reports to the administrator of each consultation visit.
Obtain and maintain a suitable professional liability and malpractice insurance policy.
Other related duties and responsibilities that may become necessary or appropriate.
Follow written and oral instructions
Maintain patience, tact, cheerful disposition and enthusiasm
Must comply with all training requirements
The above statements are only meant to be a representative summary of the major duties and responsibilities performed by the employee of this job. The employee may be requested to perform job-related tasks other than those stated in this description.
JOB REQUIREMENTS (Education, Experience, Knowledge, Skills & Abilities)
Must possess, as a minimum, a high school diploma
Preferred to have a minimum, 1-2 year(s) experience in medical records of a health care facility
Must be able to read, write, speak, and understand the English language.
Must possess the ability to make independent decisions when circumstances warrant such action.
Must possess the ability to deal tactfully with personnel, residents, visitors, and the general public.
Must be knowledgeable of medical terminology, laws, and regulations as they pertain to long-term care.
Must possess the ability to work harmoniously with other personnel.
Must possess the ability to minimize waste of supplies, misuse of equipment, etc.
Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.
Be able to follow written and oral instructions.
Be knowledgeable in micro-computers, data input and output.
Must be able to relate information concerning a resident’s condition.
Must not pose a direct threat to the health or safety of other individuals in the workplace.
The employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.
Requires a high school diploma and previous medical office experience, preferably 1-2 years in medical records. Must be proficient in computer use and knowledgeable in medical terminology and long-term care regulations.
Market context
In Arizona, administration roles in healthcare often draw steady interest because employers look for candidates who can support patient-facing operations while meeting compliance requirements. This type of role is competitive when applicants already have healthcare experience, a BHT certification, and a fingerprint clearance card, with an associate degree in Behavioral Health often preferred. Review the AI-summarized requirements and benefits here to quickly confirm fit before applying, which can save research time.
