IVI America·Basking Ridge, New Jersey
The Administrative Assistant provides clerical and administrative support within the surgical center, including preparing patient charts and managing schedules. They also assist nursing staff in the PACU/Surgical Suite and maintain office supplies and equipment.
IVI RMA North America has a need for a full-time Temporary Surgical Center Administrative Assistant for our Basking Ridge, NJ location. This is a full-time role, Monday-Friday from 8am-4pm with 2 weekend days a month.
The Surgical Center Administrative Assistant is responsible for applying administrative and clerical skills that support the organization’s mission, values, ethics, philosophy, objectives and policies and procedures.
Participates in the nursing process by assisting nurses and physicians in the PACU/Surgical Suite as directed and requested.
Prepares patient charts using ASCBR protocols and procedures; ensures availability of treatment information by filing and retrieving patient records.
Prepares patient transfer schedules.
Contacts transfer patients with arrival time and instructions. Refers clinical questions and/or assessments to nurses or physicians.
Maintains office supplies’ inventory and orders office supplies as needed.
Ensures sufficient snacks & beverages for patients.
Secures operation of office equipment (non-clinical) by adhering to preventive maintenance programs; troubleshoots malfunctions; equipment vendors, and other persons in a position to understand maintenance requirements.
Initiates and coordinates the clerical and secretarial functions required for the effective implementation of center administrative/operation policies and procedures.
IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: https://rmanetwork.com/ [https://rmanetwork.com/] & https://www.ivirma.com/ [https://www.ivirma.com/]
EEO “IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.”
Candidates must have a high school diploma or GED and experience working within the healthcare industry. Proficiency in Microsoft Office Suite and general computer data entry skills are required.
Market context
New Jersey nursing jobs typically see steady demand across hospitals, long-term care, and outpatient settings, with new graduate nurses often eligible to apply. Competition can be strong because employers look for accredited nursing education, licensure readiness, and flexibility around shifts, while benefits such as tuition reimbursement, sign-on bonuses, and retirement plans can make offers more attractive. Review the AI-summarized requirements and benefits here to save time, then confirm your credential status and highlight any clinical rotations or patient-care experience in your application.
