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  3. Medical Records Specialist III
SV

Medical Records Specialist III

Salinas Valley Health·Salinas, California

$30 - $36/hr·Full Time·On Site·0-2 yrs·Posted 4 days ago
Practice for this role

About the role

The specialist is responsible for the assembly, analysis, and completion of medical records while maintaining accurate databases in systems like Meditech and Dictaphone. They also manage the distribution of reports, process birth certificates, and coordinate the purging of records to offsite storage.

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Department

  • Health Information Management Works under the supervision of the Shift Supervisor/Assistant Director/Senior Administrative Director. Properly assesses chart completion; performs assembly and analysis of medical records; assists physician in record completion, maintains accurate database in all computer systems (Dictaphone, Meditech, etc.); accurately sorts and distributes all parts of the medical record; maintains accurate and efficient filing system. Performs other duties as assigned. Inputs, updates and verifies data in computer system regarding dictation, chart deficiencies, chart location, and chart availability. Assists physicians in proper and timely record completion by doing such things as but not limited to ensuring dictated reports are filed within the medical record, confirming accurate data on patients’ records, assembling records in proper order, assigning deficiencies to physicians accurately and entering data into incomplete record section in computer, collecting discharged patient records daily, reconciling records with census/discharge lists and processing for completion. Locating old records or creating folders for all patients treated to ensure unit records. Answer telephones and deals with persons entering the department, referring to appropriate personnel when necessary. Interview patients as assigned for accurate completion of necessary medical documents including birth certificates, according to established procedures. Maintain logs such as birth registers, death register, file logs, etc. Assists with proper distribution and filing of forms, reports, charts, and other data within the department. Locate, pulls and tracks requested records for review and completion, as required. Assist with preparation and accuracy/follow-up of reports (computer or manually generated) such as “Hold or Report” lists, incomplete records lists, deficiency lists, etc. Assist with training new employees on specific job functions as requested. Processes transcribed reports in the Transcriptor system. Purges medical records to offsite storage for hospital and Urgent Care Center.
  • Job
  • Requirements
  • Education: Work requires knowledge acquired through a high school education or GED.
  • HIM
  • Specialist
  • I
  • Demonstrate ability to: Understand and demonstrate knowledge of the terminal digit filing system Find correct patient in the MPI. Locate correct patient(s) record. Track charts in and out of computer system. Print physicians incomplete list and pull incomplete charts. Accurately files charts into permanent files. Files loose reports into chart correctly and accurately. Print report from PCI.
  • Release of
  • Information: Check for status Quick and Easy releases Logging in request. Assembly of Inpatient, ER, SDC and clinical medical records Print from Microfilm Process transcription reports accurately Perform birth certificate procedure Demonstrate knowledge of the various
  • HIM storage areas
  • HIM
  • Specialist
  • II
  • Demonstrate the ability to: Must be able to perform the functions of a
  • I, in addition to the following: Routing of charts Analysis of all types of records; Inpatients, ER, Referrals, Clinical, and SDC Locate missing accounts by working with departments and performing audit trails Assisting physicians with chart completion questions Process transcribed reports using the Transcriptor system Merge/unmerge patients Reprogram a C-phone Look up report in Transcription system Correct errors within a transcribed report using the Transcriptor system Demonstrate knowledge of Meditech MRI routines. Demonstrate ability to search for report using Dictaphone.
  • HIM
  • Specialist
  • III
  • Demonstrate the ability to: Must be able to perform the functions of a
  • I and
  • II, in addition to the following: Completion of Health Information Management program from a school accredited by AHIMA.
  • Certified or eligible to sit for the
  • RHIT or
  • RHIA
  • Exam
  • Licensure: None.

Experience

  • One to two years of recent medical record experience that includes computer experience or the equivalent combination of education and experience.
  • Pay
  • Range: The hourly rate for this position is $29.67 - $35.72. The range displayed on this job posting reflects the target for new hire salaries for this position.
  • Job
  • Specifications: ●
  • Union: NUHW ●
  • Work
  • Shift: Day Shift ●
  • FTE: 1.0 ●
  • Scheduled
  • Hours: 40 If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Requirements

Candidates must have a high school diploma or GED and a completion of an AHIMA-accredited Health Information Management program. One to two years of recent medical record experience is required, and candidates should be certified or eligible for the RHIT or RHIA exam.

  • high school
  • professional certificate
  • Data Entry
  • Medical Documentation
  • Release Of Information
  • Chart Completion
  • Meditech
  • Medical Record Analysis
  • Birth Certificate Processing
  • Terminal Digit Filing
  • Transcription Processing
  • Dictaphone
  • Patient Master Index (MPI)
  • Transcriptor System

Posting details

Employment type
Full Time
Work arrangement
On Site
Experience
0-2 yrs
Salary
$30 - $36/hr
Location
Salinas, California
Posted
Jul 24, 2026
Application
Employer website
SV

Hiring organization

Salinas Valley Health

Salinas Valley Health exists to help our community rise through good health. Founded in 1953 as Salinas Valley Memorial Hospital, today we serve individuals and families throughout the Salinas Valley, the Monterey Peninsula and the surrounding region. Each year, our highly...

Salary listed on 52 jobs
IndustryHospitals and Health Care
TypeNonprofit
Size1,001-5,000 employees
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