CHOC·Orange, California
The Administrative Assistant coordinates department activities including filing, scheduling, payroll, and financial record keeping. They handle confidential correspondence and manage the execution of special projects and office operations.
Work Location Orange, California
Work Shift Day – 08hrs (United States of America) Why CHOC? At CHOC, we strive to be the leading destination of children’s health by providing exceptional and innovative care. We are responsible for the overall health of our community’s pediatric population in our hospitals, clinics, and practices. And because of our breadth of care, your career at CHOC can be as diverse and fulfilling as you determine. CHOC’s compensation structure, benefits offerings, and career development programs are geared to helping you achieve your professional and personal goals. Apply now to see where your career at CHOC can take you. Environmental Sustainability Statement Driven by the connection between children's health and a healthy environment, we commit to creating a healthcare model that incorporates environmental sustainability aligned with our mission to protect children's health and patient safety. Job Summary The Administrative Assistant coordinates and performs department/unit administrative activities including, but not limited to, filing, scheduling, performing duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Answers non-routine correspondence and assembles highly confidential and sensitive information for staff, customers, clients, vendors, patients and families. Coordinates functions required to ensure smooth operations, plans and executes projects within scope of responsibility. Provides training and orientation for new staff and troubleshoots office technologies. Pay Range Minimum $23.08 Midpoint $30.59 Maximum $38.09 Rate of pay is determined by various factors, including but not limited to knowledge, skills, competencies, experience, education, as well as position requirements. Experience
Required: Minimum two (2) years of clerical or administrative support experience.
Preferred: Three (3) years of administrative experience. Education
Required: High School Diploma/ GED or equivalent.
Preferred: Associate degree. Specialized Skills
Required: Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access. Ability to speak, read, write, and understand English effectively at a level appropriate for the safe and effective performance of the job. CA Driver's License required for POM employees only. Knowledge of computer systems and software used in functional area. Excellent verbal and written communication skills; excellent critical thinking, judgment, and problem-solving skills.
Preferred: Typing at 50 words per minute. Licensure
Required: None required Work Environments - Functional Demand: Sedentary - Very light energy level Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart. Physical Activity Requirements: Bending, Carry Objects, Climbing, Keyboard use/repetitive motion, Pinching/fine motor activities, Push/Pull, Reaching forward, Reaching overhead, Sitting, Squat/kneel/crawl (Squad & Knee), Standing, Talk or hear, Taste or smell, Twisting, Walking, Wrist position deviation Physical Activity Lifting Lifting (Floor to waist level) - Constant 67 or more%, Lifting (Floor to waist level) - Frequent 36-66%, Lifting (Floor to waist level) - Occasional 0-35%, Lifting (Waist level and above) - Constant 67 or more%, Lifting (Waist level and above) - Frequent 36-66%, Lifting (Waist level and above) - Occasional 0-35% Sensory Requirements: Color Discrimination, Depth Perception, Far Vision, Hearing, Near Vision Environment Requirements: Airborn Communicable Disease, Bloodborne Pathogens, Chemical, Dust Particular Matter, Extreme Noise Levels, Extreme Temperatures, Radiation, Uneven Surfaces or Elevations Non-Discrimination Statement: CHOC does not discriminate on the basis of age, race, color, religion, national origin, ancestry, marital status, genetic information, disability, sex, gender (including pregnancy, breastfeeding, childbirth, lactation or related medical conditions), gender identity or expression, medical condition, sexual orientation, veteran status, military or uniformed service member status, or other protected characteristics in accordance with state and federal laws. CHOC will consider for employment qualified applicants with criminal histories, in accordance with the Fair Chance Initiative for Hiring. We encourage individuals from all backgrounds to apply for positions at CHOC, even if your experience doesn’t align perfectly with the listed qualifications for a particular role, as your unique experience may be a great addition to our culture for another one of our opportunities. If you desire support or accommodations throughout the Talent Acquisition process, please inform your Talent Acquisition Partner.
Requires a high school diploma and at least two years of clerical or administrative experience. Proficiency in Microsoft Office and strong communication skills are essential.
Market context
Administrative assistant roles in California healthcare and nonprofit settings are often in steady demand because teams rely on organized support for scheduling, records, and donor or office coordination. This type of role is competitive when candidates bring proven clerical experience, Microsoft Office proficiency, and clear communication, especially in mission-driven environments like a foundation. Review the AI-summarized requirements and benefits on this platform to save research time, and tailor your application to show two years of relevant administrative experience and examples of managing multiple priorities.