Medical Records Coordinator

General Summary

The Medical Records Coordinator assists in the management of medical charts, including preparation, filing, copying and purging. Locates and retrieves charts as needed by providers and other clinic staff. Ensures that all medical records meet federal and state regulations.

Duties & Responsibilities

• Prioritizes work according to mission of Clinic
• Responsible for processing all medical records requests in a timely manner
• Filing and record maintenance
• Prepares new patient information in Practice Management and patient charts in accordance with clinic guidelines
• Files transcribed reports, laboratory and x-ray results, correspondence and other necessary documents in patient charts
• Copies and mails records to patient, upon request, in accordance with clinic protocols and federal guidelines
• Copies and mails records upon request to authorized agencies, such as Social Security Administration, Texas Health & Human Services, Attorneys Offices, in accordance with clinic protocols and Federal guidelines
• Audits charts prior to filing to ensure completeness, accuracy, and regulatory compliance
• Review, sort, and route incoming fax communications to ensure prompt delivery to the appropriate recipients.
• Assist front desk as needed with administrative duties including but not limited to: answering the phone, making client appointments, entering monthly schedule, pulling charts, etc.
• Translates for staff as needed
• Maintains strict confidentiality.
• Performs other duties and responsibilities as assigned.
• Verifies personal information is accurate
• Verifies patient name and date of birth is on every chart insertion
• Verifies all written entries on progress notes regarding health of patient are initialed by writer and physician
• Verifies completion of HIPAA notice
• Verifies completion of signed medical records release consent is on file

• Knowledge, skills & abilities
• Ability to understand written and verbal instruction, neatness and efficiency
• Must be able to communicate well and work effectively with patients and staff

• Education & experience
• Graduation from an accredited High School or equivalent
• Proficiency in medical terminology
• Current knowledge of insurance coverage, pre-authorization and referral process
• Must be able to deal with the public and referral specialist politely, courteously, effectively in person and by telephone
• Ability to work specified and flexible hours

Job Type: Full-Time

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule

• Day shift
• Monday to Friday

Work Location: In person, Waxahachie, TX