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Bilingual Spanish BH Administrative Assistant

FORESTDALE INC.·Town of Perinton, New York

$42,000 - $48,500/yr·Full Time·On Site·2-5 yrs·
Posted 15 hours ago
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About the role

The Administrative Assistant organizes health information, scheduling, and documentation for behavioral health services provided to children in care. Key duties include managing psychiatric evaluations, updating EMR systems, and ensuring compliance with NY State and City regulations.

Job Summary

The Behavioral Health Services Administrative Assistant organizes the exchange of health information, treatment planning, discharge planning, appointments, evaluations, psychiatric consents, referrals and documentation related to the behavioral health services provide to children in care This position maintains all clerical and clinical documentation in compliance with NY State and City regulations.

Major Responsibilities/Activities for this position include

  • Scheduling Psychiatric and Psychological evaluations
  • Schedule meeting with FP and BP to discuss evaluation results
  • Tracking all supportive housing evaluations
  • Follow up with providers regarding medication management appointments, consents, overrides concurrent reviews, etc.
  • Schedule missed medication management appointments
  • Assist with team scheduling for Mental Health Intakes/Reassessments
  • Update the EMR with provider information for new admissions
  • Upload reports to EMR (Psychiatric and others)
  • Ensure that updated insurance information is obtained for children discharged from care (who continue receiving services post-discharge)
  • Ensure that children are referred to outside providers on a timely manner.
  • Ensure that appropriate billing is completed for visits.
  • Oversee admission and discharges by alerting providers and documenting as needed in the E H R.
  • Tracking MH re-assessments
  • Supporting BH staff in completing administrative tasks.
  • Other assignments
  • Minimum Requirements
  • Associate’s degree
  • Proficient in Microsoft Office
  • Minimum of two years of work experience in the field of mental health or child welfare.
  • Spanish-speaking is a must
  • Strong organizational, verbal and written communication skills
  • Ability to multitask
  • Compliance with:
  • Required background checks, including: NYS Statewide Central Register of Child Abuse/Maltreatment, NYS Sex Offender Registry, NYS Division of Criminal Justice Services fingerprinting, NYS Justice Center Staff Exclusion List, NYS OMIG Medicaid Exclusion List.
  • Mandated reporter training.
  • Applicable provisions of the NYS Education Law with respect to hiring and retaining of licensed professionals.
  • Salary Range: $21.97/hr to $25.82 /hr

Location: 67-35 112th Street Forest Hills, NY

Benefits

  • Four weeks’ vacation
  • Medical/dental/vision/life/disability insurance
  • 401(k), 7% employer contribution + 2% match
  • Tax-deferred health care/dependent care/commuter plans

Additional Information

Forestdale Inc. is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity.

We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission.

Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

Forestdale Inc. is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors.

We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations.

These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

Requirements

Candidates must have an Associate's degree and at least two years of experience in mental health or child welfare. Fluency in Spanish and proficiency in Microsoft Office are mandatory requirements.

  • associate degree
  • Multitasking
  • Case Management
  • Written Communication
  • Verbal Communication
  • Organizational Skills
  • Scheduling
  • Microsoft Office
  • Medical Billing
  • Clinical Documentation
  • Spanish Fluency
  • Electronic Medical Records (EMR)
  • Behavioral Health Administration

Posting details

Employment type
Full Time
Work arrangement
On Site
Experience
2-5 yrs
Salary
$42,000 - $48,500/yr
Location
Town of Perinton, New York
Posted
Jul 27, 2026
Application
Employer website
FI

Hiring organization

FORESTDALE INC.

Forestdale’s roots date back 171 years, when a group of women affiliated with a church in Brooklyn founded an industrial school for children, which later became Forestdale Inc. Forestdale’s mission is to ensure that children and families have the assets needed to thrive and live...

Salary listed on 3 jobs
IndustryIndividual and Family Services
TypeNonprofit
Size201-500 employees
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Market context

Behavioral health roles in New York

Behavioral health roles in New York are often in steady demand, especially for clinicians who can support diverse age groups and handle assessments or admissions. These positions can be competitive because employers commonly look for independent licensure, while also considering associate-level candidates with clear growth toward full licensure. Review the AI-summarized requirements and benefits here to save time, then confirm your licensure status and assessment experience before applying.

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