OneOncology·Shirley, New York
The Medical Records Specialist is responsible for retrieving, organizing, and maintaining patient medical records while ensuring compliance with HIPAA regulations. They will manage both physical and electronic files, coordinate with external healthcare providers, and document record status accurately.
Why Join Our Team?
At New York Cancer & Blood Specialists (NYCBS), we are dedicated to making a difference in the lives of our patients, their families, and our communities. Our passionate team of expert oncologists, hematologists, and healthcare professionals work together to provide world-class cancer care close to home. By offering cutting-edge treatments, innovative research, and a patient-centered approach, we are redefining what’s possible in the fight against cancer and blood disorders.
If you want to be part of a growing organization committed to healing, hope, and advanced care, join us and help make a meaningful impact!
Medical Records Specialist Location: Shirley, NY Hours: 5 / 8.5 hour shifts, Mon-Fri between 7:30am-6:30pm Organization: New York Cancer & Blood Specialists (NYCBS) Why Join Us? At New York Cancer & Blood Specialists (NYCBS), we create an environment where dedicated professionals can thrive. Our team of expert oncologists, hematologists, and compassionate staff work across numerous locations with one shared mission: conquering cancer close to home. Through cutting-edge treatments, innovative research, and a patient-centered philosophy, we are redefining what’s possible in the fight against cancer and blood disorders. Join our growing organization and help us bring healing, hope, and advanced care to the communities we proudly serve. In This Role, You Will: Retrieve medical records and directly contact external healthcare providers for new patient records Utilize phone, fax, and electronic communication to request and follow up on medical records Handle sensitive patient information in compliance with HIPAA guidelines during retrieval, storage, and management Ensure accuracy and completeness in the acquisition and organization of medical records, both physically and electronically Scan and file paper medical records, transitioning them accurately to electronic formats Manage electronic medical records systems, updating and maintaining patient records as needed Accurately document the status of medical record requests and communications in Google Sheets or designated systems Conduct quality checks to ensure the accuracy and integrity of medical records Suggest process improvements to streamline medical record management for greater efficiency We Require: High school diploma or equivalent; additional certifications or education in healthcare administration are a plus Experience working with medical records and familiarity with HIPAA regulations Strong verbal and written communication skills for effective interaction with external healthcare providers Attention to detail and accuracy in handling sensitive patient information Proficiency with Google Workspace, including Google Sheets, for data entry and record management Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment Strong organizational, time management, and critical-thinking skills Flexibility to adapt to changing priorities and collaborate as part of a team
Salary: Starting at $18.50/hr
Health Insurance on Day 1, Dental, Vision, Life Insurance, Short- and Long-term disability, 401k Plan, generous PTO, 8 paid holidays (2 floating) Join us at NYCBS, where we are making strides in healthcare through innovative and compassionate care. Visit our website at: Nycancer.com Follow us on Facebook: NYCBS on Facebook *New York Cancer and Blood Specialists is an Equal Opportunity Employer.*
Candidates must possess a high school diploma or equivalent and have experience working with medical records and HIPAA regulations. Proficiency in Google Workspace and strong organizational and communication skills are required for this role.
Market context
Administration roles in New York are often in steady demand across healthcare settings, especially when candidates can support compliance, coordination, and day-to-day operations. These positions are competitive because employers may prefer a bachelor’s degree, with added value for life sciences, public health, or advanced medical credentials, plus ACRP or SOCRA certification. Review the AI-summarized requirements and benefits here to save research time, then tailor your application to show relevant administrative and regulatory experience.