Legacy Health·Portland, Oregon
The Administrative Assistant provides complex and confidential support to leadership, including managing correspondence, reports, and department records. They also facilitate communication across the department and coordinate campus-wide events and recognition activities.
Overview At Legacy Health, our mission is to make life better for others - and every member of our team, from clinical staff to clerical professionals, plays a vital role in fulfilling that mission. If you believe your strong clerical and communication skills can support compassionate, high-quality care, you may be an excellent fit for our Admin Assistant position. This position supports the Operational Directors at Emanuel (6 people) and also coordinates campus (including Randall Children's Hospital) wide events and recognition.
The Administrative Assistant provides confidential, complex and diversified support to Vice President(s), Director(s) or Medical Director(s) to relieve him or her of administrative detail. This involves exposure to confidential and sensitive information requiring considerable use of tact, diplomacy, discretion and judgment. Administrative support for Director(s)/Medical Director(s)/Vice President(s) Correspondence and reports produced, organized and distributed according to department and operating unit needs. Department records, files and logs maintained in a complete, current and accessible manner. Facilitate communication between department members and with other customers to help meet management's objectives. Coordination of the work of other clerical and support staff according to department needs.
Experience: Five years experience in an administrative support role requiring discretion, judgment and performance of a wide range of secretarial/admin support functions is required. Hospital or healthcare experience preferred.
Candidates must have at least five years of experience in an administrative support role, with hospital or healthcare experience preferred. Proficiency in word processing, data presentation software, and the ability to transcribe technical or medical terminology is required.
Market context
Administrative assistant roles in Oregon healthcare settings are often tied to steady operational needs, especially where scheduling, records, and communication support are essential. This type of role is competitive because employers usually look for experienced candidates who can handle medical terminology, presentation software, and fast-paced coordination; requirements and benefits here are AI-summarized from the original job description, saving you research time. If you are applying, highlight five or more years of administrative support experience and any hospital or healthcare background in your resume.