State of Florida·Jackson County, Florida
The staff assistant is responsible for organizing and maintaining medical records, filing systems, and inventories for discharges within the Sunland Health Services Department. This role ensures accurate documentation, processes clinical records, and handles Social Security requests in compliance with agency policies.
08/13/2026 Total Compensation Estimator ToolAGENCY FOR PERSONS WITH DISABILITIES POSITION: OPS Staff Assistant - Other Personal Services (OPS) POSITION NUMBER: 67965292 OPEN COMPETITIVE OPPORTUNITY This posting may close before the posted closing date. The hiring salary may exceed the maximum posted salary. CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months. This is a temporary position with an end date of November 30th, 2026 The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:
Annual and Sick Leave benefits.
Nine paid holidays and one Personal Holiday each year.
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
Flexible Spending Accounts.
Tuition waivers.
And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
Paid Maternity and Parental Leave.
The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission. *Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.
$15.00 Per Hour
Two years of secretarial or clerical work experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience. Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. A high school diploma or its equivalent can substitute for one year of the required work experience.
Willingness to maintain confidentiality of employee and/or resident information. This specific standard is mission critical as the Agency is entrusted with information about employees and residents which is protected by HIPAA and other federal and state laws. The Agency’s ability to maintain and protect confidential information has a direct relationship on our ability to gain and sustain the public trust.
Preferred; Basic computer skills and knowledge. Experience working with Microsoft Office Programs.
Preferred; Familiarity of medical terminology and processing medical records.
Profile Completion To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile. Retiree Notice If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date. Direct Deposit Program As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program. Background Screening Requirement It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency. Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies. Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting. APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9). All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287. Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application. Recruiting Contact Lizzie Holland Human Resource Specialist/Recruitment Manager Sunland Human Resources Division of Administration and Facility Operations Email: lizzie.holland@apdcares.org 3700 Williams Drive Marianna, FL. 32446 Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Candidates must have at least two years of secretarial or clerical experience, with options to substitute education or vocational training. A high school diploma or equivalent is required, along with a willingness to maintain strict confidentiality regarding sensitive information.
Market context
In Florida, administration roles in healthcare often draw steady interest because employers want candidates who can keep patient flow, records, and front-office tasks organized. These positions are competitive when applicants bring clinical-setting experience, especially a medical background such as Medical Assistant work, along with strong communication and scheduling skills. Review the AI-summarized requirements and benefits on this platform to save time, and confirm your experience matches the clinical setting and diploma requirement before applying.