University of Rochester
Location
City of Rochester, New York
Salary
$19 - $26 / HOUR
This role involves managing administrative tasks such as handling correspondence, maintaining filing and database systems, and coordinating calendars and travel arrangements for meetings. The coordinator will also answer phones, direct calls, and often provide work direction to lower-level support employees.
The minimum requirement is a High School diploma or equivalent along with two years of relevant experience, or an equivalent combination of education and experience. Duties include general office support, data management, and serving as a departmental point of contact.
Types correspondence, reports, and other materials. Conducts information retrieval and data entry. Compiles, organizes, and maintains records of business transactions. Maintains moderately complex indexes and files. Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail. Maintains and update filing, inventory, mailing and database systems. Operates office machines such as photocopiers and scanners, voice mail systems and personal computers. Completes and mails bills, contracts, policies, invoices and checks. Compile, copy, sort, and file records of office activities. Answers phones, direct calls and take messages. Often provides work direction to lower level support employees. SCHEDULE 7am -3:30pm No holidays, No weekends ESSENTIAL FUNCTIONS Manages calendars, schedules meetings, and coordinates travel arrangements. Prepares and edits documents, presentations, and reports. Handles correspondence, including email, mail, and phone communications. Maintains filing systems and ensures document organization and confidentiality. Modifies and records data, and runs pre-built reports. Works closely with the department team. Organizes relevant data for given department. Serves as department point of contact for certain tasks. Communicates with departments and outside entities by answering phones, monitoring central email inboxes, and distributing notices. Provides general office backup, including assisting with payroll, billing, and reimbursements as needed. Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in in the department. Assists in planning and executing departmental projects and events. Other duties as assigned. MINIMUM EDUCATION & EXPERIENCE High School diploma or equivalent and 2 years of relevant experience required Or equivalent combination of education and experience The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.
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