Medical Records Clerk

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. Work Shift: 8 Hours - Day Shifts (United States of America) Scheduled Weekly Hours: 40 Compensation:

Salary Range

$17.11 - $22.52 Union Position: Yes Department Details AFSCME Job Posting Internal Posting Timeline: Tuesday, April 14, 2026 - Friday, April 17th, 2026 at 1:30pm Hours: 8a-4:30p, or as assigned Overtime Status: 8+ hours in 1 day or 80+ hours in 2 work weeks Summary The Medical Records Clerk maintains the organizational integrity of the medical record and the Health Information Management Department.

Job Description

Responsibilities include locating medical records for patient care, clinic visits, chart review and return to files in an accurate and timely manner whether the request is by telephone, fax, mail, or in person as per department guidelines. Complete admission and discharge processes to ensure accurate data with reporting of required information such as birth certificates. Complete chart prepping, scanning, indexing and analysis for all patient types. Release of information to requesting entity following federal and state laws as outlined within hospital and department guidelines. Uses and ensures the use of all available system and software applications to achieve maximum efficiency and accuracy. Maintain strict confidentiality with the ability to communicate in a diplomatic fashion dealing with patients, physicians, hospital personnel, attorneys, insurance companies and general public. Regular attendance is required in order to carry out the essential functions of the position. Reviews and meets ongoing competency requirements of the role to maintain the skills, knowledge, and abilities to perform, within scope, role specific functions. Qualifications Minimum of one year of hands-on experience in dealing with the medical record and/or completion of Medical Records Certificate or degree or Certificate/degree in Medical Office or Business Office. Able to use automated systems. Excellent communication and organizational skills. Able to work in small, enclosed (filing) areas & possess physical dexterity. Able to handle varied working conditions, deal with large volumes and work well under pressure. Medical Records, Medical Office, or Business Office certificate or degree preferred. Sanford is an EEO/AA Employer M/F/Disability/Vet. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-949-5678 or send an email to talent@sanfordhealth.org. The Sanford organization owns and manages multiple distinct brands, including Sanford Health, Marshfield Clinic, and Good Samaritan, as well as Lewis Drug, Sanford Health Equip, Solutions by Sanford, Great Shots, and Blue Rock Bar & Grill. Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. Headquartered in Sioux Falls, South Dakota, the organization has 53,000 employees and serves over 2 million patients and nearly 425,000 health plan members across the upper Midwest including South Dakota, North Dakota, Minnesota, Wyoming, Iowa, Wisconsin and the Upper Peninsula of Michigan. The integrated nonprofit health system includes a network of 56 hospitals, 288 clinic locations, 147 senior care communities, 4,000 physicians and advanced practice providers and nearly 1,500 active clinical trials and studies. The organization’s transformational virtual care initiative brings patients closer to care with access to 78 specialties. Learn more about Sanford Health’s commitment to shaping the future of rural health care across the lifespan at sanfordhealth.org or Sanford Health News. Good Samaritan, one of the nation’s largest nonprofit providers of senior care and services, is committed to transforming the aging experience through innovation, compassion and personalized care. As part of Sanford Health, an integrated nonprofit health system headquartered in Sioux Falls, South Dakota, Good Samaritan serves 10,000 seniors and offers access to a full continuum of care, including 94 rehabilitation and skilled nursing centers, 56 assisted living and memory care facilities, 44 independent living locations and 37 home health and hospice agencies. The senior care provider delivers services across the upper Midwest, with 70% of residents living in rural communities. Learn more about Good Samaritan’s mission and commitment to delivering high quality senior care in rural America at good-sam.com.