Office Admin Assistant

We are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and other administrative activities. This position is an in-office position and reports to the Director of Resource Management & Compliance.

Responsibilities

General Admin duties: Greet and screen callers and visitors and direct them to the appropriate person or area Answer & manage general incoming calls to the firm on company phone lines - listening to voicemails and following up as needed Managing company online faxing Handle admin & program-related mailings (Scanning, filing, & mailing) Handle supplies and the delivery of the company equipment Work with Resource Director to make company office purchases as needed Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders Prepare monthly calendars, reports, and invoices Organize, reserve, and oversee conference room assignments. Coordinate lunches and dinners with business clients as directed General office upkeep Employee Onboarding / Ongoing / Offboarding Support: Facilitate Employee Email, Laptop, and Access Ordering employee business card, and employee ID cards Support with offboarding admin tasks Support employees by following up with IT Serve as support on payroll support activities Scheduling for a few Providers: Schedule, confirm, and reschedule appointments for our group of therapists. Report scheduling concerns to Program Director / Resource Mgt Director Other duties as assigned.

Requirements

Bachelor’s degree in a relevant field; preferably healthcare Proven work experience as an Office Assistant or Administrator (with scheduling experience). Previous experience in a doctor’s office preferred. Knowledge & Proficiency in Microsoft Office Suite Excellent verbal and written communication skills; must be a people person Very responsive & good problem-solving abilities Knowledge of basic office equipment such as copiers, fax machines, and printers Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills Having a working knowledge of Medicalincs HR platform (Bamboo HR) - preferred Reliable transportation needed; 5 days a week in-person at our Silver Spring, MD office

OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.

• Moderate degree of mental/visual stress involved.