Samaritan Daytop Village
Location
New York
Salary
$22 / HOUR
The Administrative Assistant provides clerical support to department managers and staff, managing daily office needs and general administrative activities. Key tasks include maintaining calendars, coordinating meetings, managing employee files, and handling professional phone communications.
Candidates must have a High School Diploma or equivalent and at least two years of proven experience as an Administrative Assistant. Proficiency in Microsoft Office Suite and the ability to handle shifting demands and tight deadlines are required.
What You Will Do Communicates regularly with management and operational staff. Maintains calendars for supervisory staff. Sets up appointments, schedules meetings, and coordinates schedules for the department. Maintains accurate work and appointment schedules. Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings. Creates agenda and records notes for interdisciplinary team’s weekly conference. Maintains all employee files including memos and evaluations. Types and word-processes facility reports, documents, memos, correspondence, etc. Maintains appropriate department files of reports, correspondence, memos, etc. Maintains the facility’s electronic files. Develops and maintains a filing system for facility documents. Prepares folders for new files and files folders in a timely and correct manner. Retrieves files upon request. Answers phones in a professional manner, screens calls, directs calls to the appropriate person, and takes accurate, complete messages when necessary. Orders office and program supplies.
Who You Will Be Someone with a High School Diploma or High School Equivalency Diploma. Some College preferred. At least Two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant. Working knowledge of general office equipment, such as printers, scanners, and fax machines. Computer literacy including proficiency in Microsoft Office Suite Excellent time management skills and the ability to prioritize work and multi-task. Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines. Excellent written and verbal communication skills. Comfortable with routinely shifting demands. #li-onsite
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