Children's Minnesota
Location
Minneapolis, Minnesota
The Administrative Assistant-Senior provides high-level administrative support and serves as a liaison for a designated department and senior leadership. Key duties include managing calendars, handling confidential correspondence, and coordinating department policies.
A high school diploma or GED is required, along with three years of general office experience or one year with specialized certification. Proficiency in MS Office and the ability to work in a fast-paced healthcare environment are essential.
Children’s Minnesota is proud to be recognized by Modern Healthcare as one of 2023’s Top Diversity Leaders. The national honor recognizes the top diverse healthcare executives and organizations influencing public policy, care delivery, and promoting diversity, equity and inclusion in their organizations and the industry.
The Administrative Assistant-Senior serves as liaison while providing proficient administrative support and operation of the designated department and/or senior leader and staff within the designated department. In this role, the Administrative Assistant-Senior will be required to work independently within the established procedures associated with the specific job functions listed below:
*screen calls and responds to or routes routine inquiries from internal or external sources with appropriate correspondence or other messaging *greeting and directing visitors *maintaining and scheduling appointment calendars *handling various forms of mail (i.e. paper, email, overnight express, fax) *ordering office supplies and furnishings *arranging for equipment repairs *maintaining filing systems and/or computerized record keeping systems and/or databases *completing standardized forms *create and prepare presentations for internal and/or external meetings *handle all confidential correspondence and inter-department communications *attend meetings and take minutes *compose correspondence on behalf of the Sr Director and Directors supported *provide on-boarding support for new hires and internal transfers, as needed *manage and coordinate department policies and oversee the policy review process. *perform other duties, as assigned
License/Certification/Registration required? No
Education: *High school degree or GED, required
*Three-year experience in a general office setting OR one-year experience with completion of specialized training/certification in the administrative professional field, required *Experience in healthcare/hospital setting, preferred
*Proficient and demonstrated competency in MS Office Suite applications *Strong oral and written interpersonal, communication and organizational skills *Ability to work within a team and as an individual contributor in a fast paced, evolving work environment *Ability to deal with highly confidential information in a professional manner *Ability to work under pressure and meet tight deadlines
Physical Demands: Please click here to view the Physical Demands
The posted salary represents a market competitive range based on salary survey benchmark data for similar roles in the local or national market. Annual salaries displayed are based on full-time employment (40 standard hrs per week). Annual salaries for part-time positions will be prorated based on the employee’s scheduled weekly hours in relation to the full-time standard. When determining individual pay rates, we carefully consider a wide range of factors including but not limited to market indicators for the specific role, the skills, education, training, credentials and experience of the candidate, internal equity and organizational needs.
In addition to your salary, this position may be eligible for medical, dental, vision, retirement, and other fringe benefits. Positions that require night, weekend or on-call work may be eligible for shift differentials or premium pay.
All job offers are contingent upon successful completion of an occupational health assessment, drug screen, background investigation, and compliance with the U.S. Government Form I-9, Employment Eligibility Verification.
Children’s Minnesota is proud to be an equal opportunity employer whose staff is representative of its community and considers qualified applicants for open positions without regard to race, color, creed, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.
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