Administrative Specialist (FFTL)

The Viral Disease Prevention and Services (VDPS) Branch within the Kentucky Department for Public Health protects and promotes the health of Kentuckians in the areas of Human Immunodeficiency Virus (HIV)/ Acquired Immunodeficiency Syndrome (AIDS) services, prevention, and surveillance. This work is interesting and critical to keeping Kentuckians healthy and ending the HIV epidemic. If you are a person who loves contributing to the health of populations, this is the job for you.

• This is a federally funded time-limited (FFTL) position.
• This means it is a position that is paid entirely as the result of a federal grant.
• The duration of employment shall not exceed the life of the federal grant that funds the position.
• An employee appointed to an FFTL position is required to meet the minimum requirements for the classification.
• Further, an employee appointed to an FFTL position is designated as an unclassified (non- merit) employee.
• An FFTL employee is eligible to receive benefits at the same level as a classified (merit) employee in a permanent position.

Responsibilities

and Duties: Provides professional support and administrative assistance Generates eligibility letters to communicate applicants' eligibility determination Data entry related to the clients' eligibility determination of multiple databases Provides administrative back up for eligibility staff Assists with data entry to maintain complete and accurate data for grant reporting Other duties as assigned Preferred

Knowledge, Skills and Abilities

Proficiency in Microsoft Office and Excel Ability to multi-task Detail-oriented Excellent communication skills, verbal, written and email Organizational skills Team player The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/. Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree.

Experience, training, or skills

One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Special requirements (Age, licensure, regulation, etc.)

NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. If you have questions about this advertisement, please contact Lauren Elliott at lauren.elliott@ky.gov or 502-564-7276. An Equal Opportunity Employer M/F/D