Med-Metrix·Arlington, Virginia
The Imaging Specialist will ensure all patient encounters are received and prepared for scanning accurately and timely. Responsibilities include verifying records, preparing documents for scanning, and maintaining scanning equipment.
Job Purpose The Imaging Specialist will ensure all patient encounters are received and prepared for scanning in an accurate and timely manner. Knowledge of HIPAA guidelines and the ability to work with physicians and other healthcare providers is essential. The hours for this position are M - F - 7:00A - 3:30P Employees are required to rotate 1 major and 2 minor holidays per year Rotating weekends Fully Onsite in Arlington, VA
Verify receipt of all inpatient and outpatient discharged records utilizing reconciliation measures and following up on missing records to ensure they are received in a timely manner Strong attention to detail is critical when prepping paper chart for scanning while confirming the patient name, medical record number and account number are on every page in the chart, front and back Initiative to repair forms as needed such as torn, wrinkled, folded and dog-eared pages is expected Ensure the integrity of the legal medical record by removing all staples and paper clips, identify and separate multi-part forms prior to scanning the original Copy all damaged documents so that they are fed through the scanner without difficulty Scan all paper documents within each medical record is critical Responsible for troubleshooting repairs and routine maintenance of scanner. This may include replacing and ordering parts, taking appropriate action when the scanner is not working properly and cleaning the scanner with appropriate cleaning solution and materials as needed. Maintain daily scanning logs and weekly reports of activity for data collection Train new staff and promote teamwork while providing assistance to customers Serve as a resource for other members of the organization in regards to policies and procedures Other duties as assigned Use, protect and disclose patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards Understand and comply with Information Security and HIPAA policies and procedures at all times Limit viewing of PHI to the absolute minimum as necessary to perform assigned duties
High School graduate or equivalent is required At least 2 years' experience in a medical record department required Previous medical record experience required Proficiency in Microsoft Office Suite Strong interpersonal skills, ability to communicate well at all levels of the organization Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses High level of integrity and dependability with a strong sense of urgency and results oriented Excellent written and verbal communication skills required Gracious and welcoming personality for customer service interaction Working Conditions Ability to work weekends and/or holidays on a rotating schedule Must possess a smart-phone or electronic device capable of downloading applications, for multifactor authentication and security purposes. Physical Demands: While performing the duties of this job, the employee is required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear. Perform light lifting (up to 15 pounds). Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress. Work Environment: Works in a well-lighted/ventilated office setting. Subject to frequent interruptions. Minimal occupational exposure to infectious diseases, blood borne pathogens, hazardous chemicals, noxious odors, latex, or musculoskeletal injuries. Operate Office machines properly and in accordance with Hospital safety standards. Ability to work in accordance with Hospital Safety Standards. Med-Metrix will not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, veteran status, other non-merit based factors, or any other characteristic protected by federal, state or local law.
A high school diploma or equivalent is required, along with at least 2 years of experience in a medical record department. Proficiency in Microsoft Office and strong communication skills are also necessary.
Market context
In Virginia, imaging specialist roles are typically tied to steady demand in healthcare settings that rely on accurate document handling and records support. These jobs can be competitive because employers often want prior medical records experience, Microsoft Office proficiency, and clear communication, while the posted requirements and benefits here are AI-summarized from the original job description to save you research time. If you apply, highlight your records workflow experience and be ready to show how you handle accuracy and confidentiality.
