Provides comprehensive administrative and secretarial support to the Facilities Department, including managing calendars, coordinating meetings, and handling communications. Responsible for tracking budget expenditures, maintaining documentation, and assisting with the organization of facilities projects.
Requirements summary
Requires a high school diploma or equivalent and at least one year of experience as an administrative assistant or in an office setting. Proficiency in Microsoft Office and strong organizational and communication skills are essential.
high schoolMultitaskingTime ManagementProblem SolvingOrganizationMicrosoft OfficeData EntryAdministrative SupportBudget TrackingProfessional CommunicationClerical DutiesCalendar ManagementMeeting CoordinationVendor LiaisonMinute TakingExcel SpreadsheetsWebex and Teams
Job description
Overview
At Augusta Health, your work matters — and so do you. Whether you're delivering direct patient care, supporting operations, or innovating behind the scenes, every role contributes to our mission of promoting wellness and healing through compassionate service. We offer more than just a job — we offer a purpose-driven career in a nationally recognized, independent health system located in Virginia’s scenic Shenandoah Valley.
Our team members thrive in a supportive culture that values collaboration, integrity, and excellence. With opportunities across clinical and non-clinical areas, Augusta Health is a place where your skills make a difference, and your growth is a priority.
Why Join Augusta Health?
We believe in taking care of the people who care for our community. That’s why Augusta Health offers a comprehensive and thoughtfully designed benefits package that supports your well-being, career development, and work-life balance. Whether you're launching your career or bringing in years of experience, we provide the tools, resources, and encouragement to help empower you to reach your full potential — personally, professionally, and financially.
This position plays a critical role in supporting Augusta Health’s mission and advancing departmental goals through measurable performance indicators and service excellence. This position contributes to a collaborative, patient-centered environment and helps drive outcomes aligned with organizational priorities.
The Administrative Assistant I performs a variety of support functions within the Facilities Department, including but not limited to administrative, secretarial, and office staff duties. Utilizes decision making and problem-solving skills with sound judgement and discretion. Demonstrates a professional approach in interpersonal relationships with all staff and vendors. Performs other duties as required.
Essential Job Duties
Educational Responsibilities
Assumes responsibility for own personal continuing education and developmental needs. Attends meetings, workshops and seminars to enrich personal knowledge, growth and skill.
Attends and participates in all required in-services.
Meets Augusta Health annual continuing education requirements.
Administrative Support
Performs a variety of secretarial and clerical related duties as assigned.
Answers phones and directs calls to appropriate persons in a courteous and mannerly fashion.
Interviews/screens callers and makes proper referral.
Serves as a liaison between departments, vendors and outside companies.
Order and maintain office supplies.
Create word documents and email communications.
Assembles meeting minute and agendas for Physical Environment committee and the Emergency Management Committee and other committees as directed.
All communications and meeting minutes will be grammatically correct, contain accurate information and be professionally polished document.
Ability to develop and compile data into excel spreadsheets.
Ability to Manage the Directors calendars.
Ability to coordinate remote meetings such as Webex and Teams
Act as a key operator for fax/copy/scanner machines.
Responsible for mail and fax distribution, including priority packages.
Meetings: arrange room reservations, room set-ups, catering and AV, prepare agendas, minutes and sign-in sheets, send meeting invitations/notices via email, communicate pertinent meeting information to team members and attend meetings to assist with miscellaneous functions.
Travel: process registration, room reservations, flights, rental car and travel reimbursement requests as requested.
Files: maintain all documentation as requested. Assure easy accessibility.
Tracks Budget Process expenditures for the Facilities Department and keeps budget requisitions including information on monies spent.
Works closely with Purchasing department and Finance
Assist in identifying opportunities for savings within the division facilities.
Provide other related duties incidental to this position as needed.
Records minutes as requested.
Projects
Organize/assist with tracking of all Facilities projects.
Assist in the preparation of data collection, assist in editing and formatting the results as requested.
Arrange room reservations, catering, AV assistance and room set ups for all meetings, keep accurate spreadsheets for all meetings of those invited and able to attend, organize informational packet and invitations for members invited to meetings, organize appraiser and escort daily schedules, greet and direct them to meeting locations.
Communications
Prepares staff communication tools, newsletters, etc. as requested.
Other
Other duties / projects as required or requested.
Professional Expectations
Maintains patient and organizational confidentiality.
Maintains all Augusta Health Service Standards.
Data collection / entry / presentation
Is knowledgeable of external data systems.
Ensures accurate and timely data collection and submission.
Seeks clarification from the appropriate persons when unsure of accuracy of data collection.
Assist in the development of presentation(s) related to the analysis of data results.
Reports concerns to the appropriate leader in a timely manner.
Required Qualifications • Education
High School Diploma or equivalent
Licensure/Certification: None
Experience: 1 year experience as an administrative assistant or equivalent experience in an office setting
Driver's
License: N/A
Eligibility to work in the United States and meet Virginia state employment requirements
Preferred Qualifications
Education: None
Licensure/Certification: None
Experience: Previous experience as an administrative assistant in a healthcare setting
Prior experience in a hospital, healthcare system, or related service-oriented environment
Familiarity with Augusta Health’s systems, workflows, or organizational culture is a plus
Competencies, Knowledge, Skills and Abilities
Knowledge of basic grammar and mathematical principles.
Extremely neat in appearance with a personable, tactful, and courteous manner in dealing with a wide variety of people.
Position involves planning, judgement, and rapid adjustment to the unexpected.
Excellent written and oral communication skills.
Proficiency in Microsoft Office (Outlook, Word, Excel, Publisher, PowerPoint)
Demonstrated time management skills.
Ability to work independently and use problem solving skills in a variety of functions.
Strong organizational skills.
Completion of tasks in a thorough and timely fashion.
Ability to perform detailed assignments and work constantly under changing situations.
Ability to multitask and prioritize.
Willingness to learn new skills.
Accountable for own conduct and promotes good working relationships that reflect the Augusta Health organizational philosophy.
Fosters good public relations for the department and organization.
Covers as need in other AA positions.
Must have flexibility with work schedule.
About Augusta Health
Augusta Health is an independent, nonprofit, mission-driven health system located in Fishersville, Virginia, in the heart of the Shenandoah Valley. We offer a full continuum of inpatient and outpatient services, including Augusta Medical Center—a 255-bed facility—and Augusta Medical Group, which operates 40 practice locations and four urgent care centers. Our commitment to excellence, innovation, and compassionate care makes Augusta Health a leading employer and healthcare provider in the region.
Augusta Health recruits, hires, and promotes qualified candidates for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran or military discharge status, and family medical or genetic information.
We are committed to fostering a diverse and inclusive workplace in accordance with federal and Virginia state employment laws.
